To add an Administrative Flags to a Registrant's record, perform the following steps:

1. Search for the Registrant's record in the AHOBPR Clinical Portal.

2. Click the Select button that corresponds to the user in the listed results.

   The Registrants > Registrant > Clinically Relevant Summary page displays.

   

3. Click the Admin Tracking link in the menu.

   The Registrants > Registrant: LastName, FirstName > Admin Tracking page displays.

   

4. Use the Admin Flag dropdown to select the appropriate Administrative Flag to add to the Registrant's record.

5. Click the Add button.

   The system displays a confirmation that the Administrative Flag was successfully added to the Registrant's record.

6. Click OK.

   The page refreshes to display that the Administrative Flag was added to the Registrant's record.

To add an Administrative flag to multiple Registrant Records, perform the following steps:

Note: -_Only Registry Managers and Advanced Users can add Administrative flags to multiple Registrant records.

1. Click the Registrants tab in the banner at the top of the page.

   The Registrants > Registrant Search page displays.

   

2. Click the Add Flags link in the menu.

   

   The Registrants> Add Flag page displays.

   

3. Choose the selection criteria that will be used to identify the appropriate Registrants.

   Click here to view the selection criteria you can use to identify the appropriate Registrants.

   Selection Criteria for Adding Admin Flags to Multiple Registrant Records

   Registrant Information	Description
   Registrant Status	The status of the Registrant's questionnaire. Users can filter by one or more statuses.
   Location (VISN or Facility)	The VISN or facility where the Registrant is assigned or where the Registrant was evaluated as reported in the Corporate Data Warehouse (CDW). Users can filter by all locations, a single VISN, a single Main Facility, a single Sub-Facility, or by Registrants that have no assigned location Note: -_When filtering the report by only a VISN or Main Facility, the report will return results for all of the subordinate facilities for the selected facility type.
   Health Factor	Health Factors are entered into the CPRS Template by a Health Care Provider during the Clinical Exposure Evaluation. Users can filter by one or more Health Factors. Note: -_ This data will only be available for Registrants in Participant status.
   Subpopulation Flag	Subpopulation Flags separate Registrants into common groups, such as operations served. Users may filter by one Subpopulation Flag.
   Admin Flag	An Admin Flag documents administrative action in a Registrant's record. Users can filter by records that include a single Administrative Flag, or they can choose to exclude the Admin flag by selecting either the All or Note: -_As the Registrant Record may include multiple instances of the Administrative Flag, users can specify a date range for when the flag was entered in the record.
   State	State is the state from the most current addresses a Registrant has in AHOBPR. The Selection Criteria allows a user to filter with one or more states.
   Health Concerns?	A Registrant is considered to have health concerns if they answered "Yes" to any of the questions in the Health Concerns section (Question 3.A–3.K). Note: -_ This data will only be available for Registrants in Participant status. Users may filter by No, Yes, or All.
   Deployment Country	A country from the Registrant’s deployment history that was received from the deployment interfaces or was self-reported. Note: -_The data for deployments that have exposure responses will only be available for Registrants in a "Participant" status. Users may filter by one country from any of the Registrant's deployments or from the AHOPBR eligible deployments with exposure responses on the Questionnaire.
   Date Range for Questionnaire	The date the Registrant either started or completed the questionnaire. Completed Questionnaires must have been submitted in the system. Users can set the date range for either dates using the format mm/dd/yyyy. Note: -_Start dates are available for only those Registrants assigned either the "Eligible" or "Participant" statuses. Completed dates will only return those Registrants that are assigned the "Participant" status.
   Date Range for Deployments	The date range during which a Registrant's deployment started or ended. Users can set the date range for either dates using the format mm/dd/yyyy.

4. Click the Find button to search for the Registrants that match the selection criteria. Otherwise, click the Clear button to reset the selections on the page or click the Back to Step 1 button to choose different selection criteria.

   The system displays a list of Registrants that match the selection criteria in the Report Results section.

   

5. Select the checkboxes that correspond to the Registrants who will have the Registry flag added to their record.

6. Use the Registry Flag dropdown list to select Administrative Flag.

7. Use either the Admin Flag Name dropdown list to select the correct Administrative flag that will be added to the Registrant records.

8. Click the Set for Selected button to only add the flags to the selected Registrants. Otherwise, click the Set for All button to add the Administrative Flag to all the Registrants listed in the Report Results section.

   The system displays a popup message stating that the Registry flag was set successfully.

9. Click OK.